What is a Declaration of Commitment?
A Declaration of Commitment is a binding document in which a third-party company (subcontractor or capability provider) assures that it will actually make required resources and capacities available to the bidder if the contract is awarded.
Types
For reliance on third-party capabilities: The third party makes its capacities (references, specialized staff, financial resources) available. For professional capability, the third party must perform the relevant service portion itself.
For subcontractor services: The subcontractor declares willingness to perform a specific service portion and must demonstrate its own eligibility.
Content
An effective declaration should include identification of both parties, clear assignment to the procurement procedure, exact description of capacities or services provided, express binding commitment, duration covering at least the contract period, and legally binding signature.
Distinction from Letter of Intent
A declaration of commitment must be clearly distinguished from a mere letter of intent. The former is binding and meets procurement requirements; the latter is non-binding and typically insufficient.
Common Mistakes
Non-binding formulations, missing authorized signatures, insufficient specification of capacities, and time limitations shorter than the contract duration.