Participating in Framework Agreements
Framework agreements are an important public procurement instrument. They allow authorities to efficiently cover recurring needs while offering companies predictable, long-term business relationships.
What is a framework agreement and how does it work?
A framework agreement (§ 21 VgV) sets conditions for future individual orders without a concrete purchase obligation. The authority can make call-offs over the term (usually 2-4 years).
Which types of framework agreements exist?
- Single-partner: All call-offs go to one contractor
- Multi-partner: Several companies, with call-offs via cascade principle or mini-competitions
How do I calculate a bid for a framework agreement?
- Variable quantities, actual demand is uncertain
- Fixed prices over the term
- Watch for price adjustment clauses
- Each unit price must be independently viable
What benefits do framework agreements offer companies?
Planning security, lower acquisition effort, long-term client relationships, and reference building.
What risks do framework agreements carry?
No guaranteed volume, price commitment over years, capacity reservation, and potential dependence on one client.
Calculate carefully, watch for price adjustment clauses, and plan capacities realistically.