What is a Contract Letter?
The contract letter (German: Auftragsschreiben) is the formal document by which a contracting authority places an order with a bidder. It confirms the award and summarizes the essential contract terms.
Distinction from Award Letter
| Feature | Award Letter | Contract Letter |
|---|---|---|
| Content | Acceptance of the bid | Summary of all contract elements |
| Function | Contract conclusion | Contract conclusion + overview |
| Typical for | Supplies/services (VgV) | Construction (VOB/A) |
Contract Formation
The contract is formed through the bidder's offer, acceptance through the contract letter, and receipt by the bidder. If the contract letter deviates from the offer, it counts as rejection combined with a new offer under Section 150(2) BGB.
Bid Validity Period
The contract letter must be received within the bid validity period. Receipt after expiry acts as a new offer from the authority.
How Patterno Helps
Patterno supports you in tracking all procurement procedures from tender to contract letter, helping you monitor deadlines and ensure no contract letter goes unanswered.