What is a Dynamic Purchasing System?
A Dynamic Purchasing System (DPS) is a fully electronic procurement procedure used for standardized purchases. Unlike framework agreements, the system remains open to new participants throughout its entire duration.
How it Works
The DPS operates in two stages:
Stage 1 – System setup:
- The contracting authority publishes an EU-wide notice
- Companies can apply for admission at any time
- Qualification is assessed using open procedure criteria
- All qualified applicants are admitted to the system
Stage 2 – Individual contract awards:
- For each specific need, the authority invites all admitted participants to submit bids
- Bids are evaluated against the defined award criteria
- The contract goes to the most economically advantageous tender
Advantages
- Flexibility: New bidders can join at any time, strengthening competition
- Efficiency: One-time qualification check, fast individual awards
- Transparency: Fully electronic with clear rules
- Market access: SMEs and new market entrants gain ongoing access
Difference from Framework Agreements
While framework agreements have a fixed group of participants, the DPS remains open. New companies can qualify at any time and participate in future individual awards.
Common Applications
Typical use cases include IT hardware and software, office supplies, standardized services, and ongoing procurement needs.