What is a Document Checklist?
A document checklist (German: Nachweisliste) is a structured list of all documents, certificates, and declarations a bidder must submit in a procurement procedure. It serves as a checklist and is part of the tender documents.
Legal Framework
- Section 122 GWB: Suitability criteria
- Section 48 VgV: Evidence of suitability above EU thresholds
- Section 35 UVgO: Evidence of suitability below thresholds
Typical Contents
| Category | Examples |
|---|---|
| Professional competence | References, qualifications, certificates |
| Economic standing | Revenue data, financial statements, insurance |
| Technical capacity | Personnel, equipment, QM certification |
| Reliability | Trade register extracts, self-declarations |
Submission Timing
- With the bid: Mandatory enclosure
- On request: Only when asked by the authority
- Before award: As a condition for contract conclusion
- Pre-qualification: Already registered in PQ directory
Re-submission of Missing Documents
The authority may request missing documents under Section 56 VgV, with short deadlines (usually 6 days). This applies to company-related documents only, not performance-related ones.
How Patterno Helps
With Patterno, you maintain an overview of all required documents for each tender. Our AI analyzes tender documents and automatically creates a structured checklist with deadlines and format requirements.