What is a Bid Opening Protocol?
The bid opening protocol (German: Submissionsprotokoll) is the official document created when submitted bids are opened. It records which bids were received and their essential contents.
Legal Framework
- Section 14 VOB/A: Bid opening for construction procurement
- Section 55 VgV: Bid opening for supplies/services
- Section 40 UVgO: Bid opening below thresholds
Contents
| Element | Description |
|---|---|
| Date and time | When bids were opened |
| Procurement reference | Unique procedure identifier |
| Persons present | Authority representatives |
| Received bids | Number and senders |
| Bid amounts | Final amounts (net/gross) |
| Late bids | Bids received after deadline |
Public Opening for Construction
For public tenders under VOB/A, bidders may attend the opening. Bidder names and amounts are read aloud.
Electronic Submission
For electronic procurement, bids are encrypted until opening, decryption requires at least two persons, and the platform provides automatic documentation.
How Patterno Helps
With Patterno, you keep track of all submission dates. Our platform notifies you about upcoming opening dates and helps you plan your bid submission on time.