What is a Prior Information Notice?
A Prior Information Notice (PIN) is an advance notice through which contracting authorities inform the market about planned procurement procedures before the actual tender is published.
Purpose
- Early market information: Potential bidders learn about planned procurements in advance
- Deadline reduction: Proper prior information can shorten bid deadlines in the subsequent procedure
- Promoting competition: More companies can prepare for the upcoming tender
- Planning: Bidders can plan capacity and resources early
Content
A prior information notice typically includes CPV codes, estimated total value, expected publication date, location of performance, and contracting authority contact details.
Deadline Reduction
When the PIN is published between 35 days and 12 months before the contract notice, bid deadlines may be shortened:
- Open procedure: From 35 to 15 days
- Restricted/negotiated procedure: Participation deadline from 30 to 15 days
Important Distinction
Not to be confused with the standstill letter (Vorabinformation nach § 134 GWB), which is the mandatory notification to unsuccessful bidders before contract award. This serves a completely different purpose – bidder legal protection.
Value for Bidders
Prior information notices are invaluable for strategic planning. Systematically monitoring them provides a significant competitive advantage by enabling early preparation for upcoming procurement procedures.