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Special TopicsIntermediate12 min read

How to Win Public IT Tenders

Specifics of public IT tenders, EVB-IT contracts, concept evaluation, and practical tips.

Steps Overview

  1. 1

    Understand the IT Procurement Landscape

    Learn about key authorities, platforms, and framework contracts in the IT sector.

  2. 2

    Know EVB-IT Contracts

    Familiarize yourself with the Supplementary Contract Conditions for IT (EVB-IT).

  3. 3

    Analyze the Specification

    IT tenders often use functional specifications. Analyze requirements and the evaluation matrix.

  4. 4

    Create Your Concept

    Create a compelling solution concept that systematically addresses all requirements.

  5. 5

    Prepare Staff Profiles

    Compile qualified staff profiles, they are often a central evaluation criterion.

  6. 6

    Finalize Your Bid

    Compile all bid components and follow specific submission requirements.

Winning IT Tenders

The public IT market in Germany is growing continuously, driven by digitalization, cloud migration, and cybersecurity.

Who tenders public IT contracts in Germany?

Key authorities include federal IT service providers (ITZBund), state providers (Dataport, AKDB), municipalities, and healthcare organizations. Common procurement subjects: software development, IT consulting, cloud services, hardware, cybersecurity, and support.

Which EVB-IT contracts exist and what are they for?

Supplementary Contract Conditions for IT are the standard: EVB-IT Service (consulting), Creation (custom software), Transfer (standard software), System (complex systems), Cloud, and Maintenance.

How do I write a compelling concept for an IT tender?

Concepts are often weighted 50-70%, price 30-50%. Tips: address every evaluation point systematically, use the authority's terminology, show concrete experience, offer added value, and respect page limits.

How do I prepare staff profiles for an IT tender?

IT tenders often evaluate key personnel. Maintain current profiles with certifications (PMP, PRINCE2, Scrum), experience, and reference projects.

Which mistakes in IT tenders must I avoid?

  1. Submitting a generic concept
  2. Technology focus instead of business value
  3. Unrealistic effort estimates
  4. Missing required certifications

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